Job Information

Heidelberg Materials US, Inc. Office Administrator in Vancouver, Washington

AutoReqId: 16163BR

Pay Class: Salaried Non-Exempt

Minimum Pay Rate: $19.01

Maximum Pay Rate: $25.67

Department: Administration

Job Posting:

The Company and the Role:

Heidelberg Materials provides the materials to build our future. Our future is sustainable. Our future is digital. And it goes way beyond cement, aggregates and ready-mixed concrete. Heidelberg Materials North America, previously known as Lehigh Hanson, operates more than 450 locations with approximately 9,000 employees in the U.S. and Canada.

We are seeking an Office Administrator to support our Vancouver, WA, office. This position would report the Area Manager for our Ready-Mix operation for Southern Washington, and Oregon.

Key Targets of the Role

  • Provide high level operational and administrative support to senior management (Aggregates, Ready-Mix, Sales) as needed.

  • Maintain general office functions, including office supply inventory and ordering, performing regular office rounds to ensure office machines are in order.

What you'll get to do

  • Complete invoicing, expense reports, reimbursements and travel arrangements for individuals and groups.

  • Support Sales department with administrative activities.

  • Lead office clean-up and organization.

  • Oversee office storage and file maintenance, including coordination of Data safe materials and organization of supplies and storage.

  • Manage systems to ensure office is tidy and organized, coordinating kitchen cleaning and organization.

  • Oversee staff meeting organization (meeting reminders, food, staff reports and materials).

  • Responsible for office vendor relationships (e.g., copier, printer, phones).

  • Set-up audio/video equipment for in-house meetings

  • Provide admin support to local management in various departments and other duties as required

Essential Experience and Skills:

  • High School Diploma or equivalent required

  • Bachelor’s degree or equivalent years of work experience a plus

  • Two (2) to four (4) years of previous administrative/office support

  • Strong proficiency in Microsoft Office tools (Word, Excel, PowerPoint, and Teams)

  • Strong communication skills, both verbal and written

  • Exceptional interpersonal skills and a professional demeanor are essential

  • Ability to lift 25lbs unassisted

  • Strong attention to detail

  • Ability and willingness to work additional hours as needed during peak periods

What we have to offer:

  • Medical, Dental, Vision, Health Saving Account (HSA), Health Reimbursement Account (HRA), Flexible Spending Account (FSA), Prescription Drug/Pharmacy benefit, AD&D, Short-Term & Long-Term Disability. Life insurance, Paid Bonding Leave, and Employee Assistance Program (EAP).

  • Additional Programs: Teladoc (24/7/365 virtual doctor visits), Livongo (Diabetes management program), Ovia (Maternity and family planning & support), Progyny (Fertility assistance and guidance), 2 nd .md (Industry-leading expert medical reviews).

  • 401k retirement savings plan with an automatic company contribution as well as matching contributions

  • Paid Vacation 15 days per year and Paid Sick 40 hours per year.

  • Ten paid holidays.

Conditions of Employment:

  • Successful candidate must submit to post-offer pre-employment physical examination, drug/alcohol screen, and background check.

  • Applicants must be residing in and currently authorized to work in the US.

Work Environment:

  • Role operates in a professional office environment.

Employer Statement: Equal Opportunity Employer - Minority / Female / Veteran / Disabled